Vacancy - Reception Call Handler
PLEASE READ ALL DETAILS BEFORE APPLYING TO AVOID YOUR APPLICATION BEING REJECTED.
About us: We are a well-established, busy and growing GP Practice operating from two surgeries with a friendly and supportive team of 35 staff. (GP Partners, Clinical, Admin and Reception teams). The majority of the staff are based at the Lisson Grove surgery with regular days spent at the Woolwell surgery. We offer core GP and a number of additional services, please see our website for more details.
About the role: Dealing with a high volume of phone calls and all aspects of reception work in a busy GP surgery. A caring, friendly and diplomatic disposition is a must. Please see below for further details.
Hours: Working hours are 08:00-18:00hrs (with unpaid hour off for lunch)
Days - Some flexibility but will include Friday - 36 hours a week (4 days) (27hr/3 day option possible)
There may be opportunities for some extra hours to cover leave, sickness or similar.
About applying: All applications must be made via the Indeed Job site please
All applications must consist of:
CV - at a minimum detailing recent roles with salary and qualifications
Covering letter - please state why you believe your skills and experiences meet the requirements of the role.
Indeed Tests - Successful completion of the tests
Applications not meeting all these criteria will be rejected.
JOB SUMMARY Call handling in a very busy environment dealing with patients’ queries and booking appointments. Staffing Front Desk Reception, checking in patients, greeting visitors, dealing with enquires, handling forms, prescriptions, samples and similar. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors in person, by phone or via electronic means. This will be under the direction of the Reception Manager with the aim of providing comprehensive support to the multidisciplinary team at the Practice and the best possible service to the patients. Allocated duties will vary daily depending on current and evolving workloads, targets, skills mix and staffing levels.
Primary responsibilities The duties and responsibilities to be undertaken by the postholder are broadly described below. The division of daily work between these areas will constantly change, percentage figures give an indication of split only. The postholder will be expected to cover and maintain skills in all these areas and any other areas that develop relevant to the role and at an appropriate level. Phones (70%): Processing and triaging telephone requests from patients and other callers in a very busy and often pressurised environment. Making calls to patients to disseminate information, request information, book appointments and similar. Front Desk (20%): Receive, assist and direct patients or other visitors in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Support work (10%): Any other administrative or patient facing work that maybe required to support clinicians, managers or other staff as and when required. This may be on a regular or ad hoc basis.
Secondary responsibilities Lisson Grove and Woolwell Medical Centres is a relatively small business, and all staff are required to generally support the Practice and its patients. As such there are a variety of responsibilities that apply regardless of role.
These are just some examples and should not be regarded as in any way exhaustive. The post-holder will not be required to do anything illegal or dangerous and training will be provided where required.
Completing all directed training Basic life support or other emergency support, if first on the scene Act as Chaperone if requested by a patient Cleaning (limited and when no cleaner is on site or to aid with infection control) Helping with large clinics or events which may be out of hours (e.g. Saturday flu clinics) Setting up rooms or similar Making tea for the team (on a rotational basis!)
Closing date: Ongoing– we reserve the right to close applications earlier if we receive sufficient applications.
No advertisers or agencies please.
Job Types: Full-time, Permanent (36 hours/4 days - 3 day option possible)
Salary: £9.57-£9.73 per hour
- Company pension
- On-site parking
- Sick pay
COVID-19 considerations: Masks need to be worn when working close to other people and in all communal areas. All employees must meet vaccination requirements.
Work remotely: No